Who we are

Our website address is: https://ccwnp.org.uk.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact and mailing list sign-up forms

The contact form on this site is for the purpose of allowing visitors to ask questions about the Caterham, Chaldon and Whyteleafe Neighbourhood Plan. We will use the information gathered to answer your immediate question.

There is a separate mailing list sign-up form. We will use this mailing list to keep you updated as the plan develops. We may also inform you about subsequent planning related topics that apply directly to the four parishes or Caterham on the Hill, Caterham Valley, Chaldon and Whyteleafe.

Cookies

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping baskets, and provide anonymised tracking data to third party applications like Google Analytics. As a rule, cookies will make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the Help section of your browser or taking a look at the About Cookies website which offers guidance for all modern browsers.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

This site uses analytics tools, including Google Analytics to measure activity. We anonymise IP addresses.

Who we share your data with

Any data you submit to this website may be shared with the four parish councils : Caterham on the Hill, Caterham Valley, Chaldon or Whyteleafe for the purposes of answering your questions and updating you on local planning topics.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Your contact information

If you need to contact us about anything relating to GDPR, please email

Additional information

How we protect your data

This site uses SSL encryption with the https protocol to protect your data while it is in transit, and the site is hosted securely in the United Kingdom with SiteGround Inc. who are themselves GDPR compliant.

All offline processing of data follows our own secure internal procedures.

What data breach procedures we have in place

What third parties we receive data from

We do not collect any PII data from third parties using this website.

What automated decision making and/or profiling we do with user data

We do not carry out any automated decision making or profiling with data collected by this website.

Industry regulatory disclosure requirements

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